Date Wednesday 11 March 2026
Time 6.30 pm – 8.34 pm
Venue Grey Lynn Returned Services Club, 1 Francis Street, Grey Lynn
Chair Michael Mclean

Present
Matt Adams / Michael Mclean (Proxy for – Mary Ferguson) / Rosalie Watson (virtual) / Sasha  Madarasz (virtual) / Anna Madarasz & Shade Smith (virtual) / Averil Monk / Nick Francey / Lee  Sawyer (Proxy for – Paul Gemmell) / Dean Buckeridge / Jim Morrow / David Boersen / Roz Smith /  Scott Cairney (Proxy for – Leama Cairney / Max Toungue / Greg Owen (virtual) / Marin Matulovic / Lisa Madarasz (virtual)

Quorum: Achieved (15 members present/proxy) 

Apologies
Paul Gemmell / Bridgette Woodham / Janette Bishop / Andy Justice 

1. Welcome 
The Chair welcomed members and noted that the club had experienced a better year overall,  with a new field owner and positive progress across operations. 

2. Constitution Review 
The committee advised that some minor amendments to grammar and clarification of several  clauses were required to ensure compliance with the new Incorporated Societies Act and to  provide operational flexibility.  

Key changes proposed included: 

• Alignment of the club name to match MBIE registration: Arlberg Ski Club Incorporated.  • Clarification of “Ordinary Member” as the full voting membership class.  • Changed position of the word “and” in membership category descriptions.  • Section 5.6 Add “AGM minutes” distribution.  

• Section 14: Add “committee member on behalf of the Club”.  

• Remove superfluous wording.  

Michael to circulate final wording of changes to the Secretary for records.

Motions 

Motion 7: Adoption of New Constitution
“That the Arlberg Ski Club adopt the new constitution dated March 2026, which complies  with the Incorporated Societies Act 2022.” 

Motion: Amend proposed Constitution Motion No. 7 to adopt the changes contained in “Proposed Draft Constitution Changes dated 11/03/2026” 
• Moved: David Boersen
• Seconded: Michael Mclean 
• For: All 
• Against: None 
Carried 

Motion 7 (as amended): 
• Moved: David Boersen 
• Seconded: Scott Cairney 
• For: All 
• Against: None 
Carried 

Motion 8: Approval to Re-Register
“That the Arlberg Ski Club apply to re-register under the Incorporated Societies Act 2022,  and that the Committee is authorised to submit the required application and  documentation to the Companies Office – Incorporated Societies Register.” 

• Moved: David Boersen
• Seconded: Averil Monk 
• For: All 
• Against: None 
Carried 

Motion 9: Authorisation of Committee
“That the Committee is authorised to finalise the constitution for filing, make any minor  formatting adjustments required by the Registrar, and complete all steps necessary to  lodge the constitution and re-register the society before 5 April 2026.”Motion 9:
• Moved: Matt
AGM MEETING MINUTES 
• Seconded: Roz 
• For: All 
• Against: None 
Carried 

Rosalie, Anna, and Shade left the meeting at 7:20 pm. 

3. Minutes of the AGM 2025
Motion: That the minutes of the 2025 AGM be accepted as a true and correct record
• Moved: Michael Mclean 
• Seconded: David Boersen 
• For: All 
• Against: None 
Carried 

4. Matters Arising from the 2025 AGM
None. 

5. President’s Report 
It was noted that there was a correction required to the President report that the recent club  event was a member-led initiative rather than a committee-driven project. 

6. Treasurer’s Report
The Treasurer presented the financial report. 
Motion: Accept the Treasurer’s Report 
• Moved: David Boersen 
• Seconded: Averil Monk  
• For: All 
• Against: None
Carried
Actions arising: 
• Committee to confirm insurance coverage includes school groups and non-members

AGM MEETING MINUTES
New committee to verify that thermal scanning has been completed
• Depreciation to be considered in next year’s financial statements 
Note: A recent risk assessment has been completed for insurance purposes Motion: Accept the Financial Statements 
• Moved: Michael Mclean 
• Seconded: Nick Francey 
• For: All 
• Against: None 
Carried 

7. Rates and Subscriptions
Motion 1: Nightly Rates 
“That members nightly rates be raised from $42 per night to $45 per night” 
Discussion noted affordability concerns for families; however, the club is currently operating at  a loss. 
• For: All 
• Against: 1  
Carried 

Motion 2 – Non-member Rates
“That non-members nightly rates be raised from $89 per night to $95 per night”
• For: All except 1 
• Against: 1  
Carried 

Motion 3 – Entrance Fee
“That Entrance/Joining fee be $100 per Senior 
Resolved to retain entrance fee at $350.
• For: All 
• Against: None 
Carried 

Motion 4 – Senior / Junior Fees
“That Subscription fees remain at $235 for senior and $120 Junior”
AGM MEETING MINUTES 
• For: All 
• Against: None 
Carried 

Motion 5 – Work Party Levy 
“That the work party levy is $100 and is billed with subs and is refundable when a work  party is completed. Applicable to all members including new.” 

Amendments:
1) Work party levy applies to senior members only 
2) Set at $135 (equivalent to 3 nights’ stay) 
3) Charged in advance and refundable upon completion 
4) Applicable to pre-season, post-season, or other approved work parties within the relevant  membership year 
• Moved: Max 
• Seconded: Dean 
• For: All 
• Against: None
Carried 

Motion 6 – Amendments to Fee and Rates
“That the Committee be charged with varying the above fees as necessary.” Amendments: 
1) Add wording “…as necessary and reasonable”. 
• Moved: Max 
• Seconded: Averil 
• For: All 
• Against: None 
Carried

8. Election of Officers
1) Michael Mclean read the list of nominations for the committee roles
2) No nomination were received at the meeting 
3) All roles on the committee received nominations  
4) There were two nominations for the role of President – Max Tongue & Roz Smith
5) Max Tongue opted not to contest the role of President, and Roz Smith was elected uncontested
6) All other roles on the committee were filled uncontested

Role - Member
President - Roz Smith
Vice President - Michael Mclean
Treasurer - Matt Adams
Secretary - Scott Cairney
Club Captain - Mary Ferguson
Bookings - Nick Francey
Membership - Averil Monk
Food - Lee Sawyer
Maintenance - Dean Buckeridge
Communications / Social Media - Lisa Madarasz
General Committee - Leama Cairney 
Max was thanked for his service to the committee. 

9. General Business
• Confirmed group rate of $800 per night for exclusive educational / tertiary bookings • Member-exclusive nightly rate to be determined by the committee 

10. Meeting Close 
There being no further business, the meeting closed at 8.34 pm.